Sort your inbox and draft replies automatically with AI

Sorts incoming Gmail into categories, drafts replies to the important ones, and saves attachments.

How the work actually flows

It branches. Exactly one path is taken; runs once per each incoming email.

Pattern: Exclusive Choice (4) · Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig(["checks inbox on schedule"]):::trigtime s0["check inbox for emails"]:::svc s1[["categorize each email"]]:::mi trig --> s0 s0 -->|"one per each incoming email"| s1 gx{"× is email important"}:::gate s1 --> gx p00["label and mark as read"]:::task gx -->|"low priority"| p00 p10["draft ai reply"]:::task gx -->|"important email"| p10 p11["upload attachments to drive"]:::task p10 --> p11 p00 --> out p11 --> out out[/"sorted inbox with draft replies"/]:::out pay{{"hours saved managing email"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceRuns once per itemOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationFile & Cloud StorageFinance & Accounting
Connects
GmailOpenAIGoogle Drive

The problem it solves

Your inbox fills up with a mix of promotions, receipts, and messages that actually need a reply, and sorting through it all eats your morning. Important emails from clients or your team can get buried under everything else.

Who it fits

Good for freelancers, consultants, and small business owners who want their inbox prioritized automatically.

How it works

  1. Checks your inbox on a set schedule throughout the day
  2. AI sorts each email into a category like Business, Sales, or Receipts
  3. Labels and marks low-priority emails as read automatically
  4. Drafts a reply for important emails and saves it to your Drafts folder
  5. Uploads attachments from important emails into Google Drive
What you get

Replies drafted and waiting in your folder

You get your inbox sorted by priority with replies already drafted and attachments saved to Drive for you.

What you get

A sorted inbox with ready-to-send draft replies and attachments filed in Google Drive.

What you need

A Gmail account, an OpenAI account, and Google Drive.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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