Make your email history searchable by an AI assistant

Stores your email history in a searchable AI database so you can ask questions about past emails.

How the work actually flows

It repeats. Repeats new email arrives; runs once per one per email.

Pattern: Structured Loop (21) ยท Multiple Instances without Synchronization (12)

flowchart TD trig[\"existing email archive exists"\]:::trigdata s0[["organize emails by date"]]:::mi s1["split email into text chunks"]:::task s2["convert chunks into embeddings"]:::svc s3(("ask AI assistant questions")):::human trig --> s0 s0 --> s1 s1 --> s2 lp{"continues as emails arrive"}:::gate s2 --> lp lp -. "new email arrives" .-> s0 lp -->|"finished"| s3 out[/"searchable email history database"/]:::out pay{{"find old information in seconds"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemA personRepeat or finishResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Knowledge Base & RAGEmail Automation
Connects
GmailPostgresOllama

The problem it solves

You know the answer to a question is buried somewhere in years of old emails, but searching by keyword rarely finds it. Digging through your inbox for a single detail wastes time you don't have.

Who it fits

A business owner or team member who wants to find information buried in years of email without manually searching.

How it works

  1. Your existing emails are pulled in and organized by date
  2. Each email is broken into smaller pieces of text
  3. AI converts each piece into a searchable format
  4. New emails are added automatically as they arrive
  5. You can then ask an AI assistant questions about your email history
What you get

Answers pulled instantly from old emails

Ask a question about anything in your email history and get an instant answer, no digging through old threads required.

What you get

A searchable database of your email history that an AI assistant can query.

What you need

A Gmail account and a self-hosted database with AI search capability, such as Postgres with Ollama.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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