Extract invoice details from Gmail and alert your team on Slack

The system scans your inbox hourly for invoices, pulls out the key details with AI, and posts them to Slack.

How the work actually flows

A straight line. Runs once per each unread email.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(["every hour"]):::trigtime s0["check inbox for unread emails"]:::task s1[["determine if email is invoice"]]:::mi s2[["extract invoice details"]]:::mi s3["send slack alert"]:::task trig --> s0 s0 -->|"one per each unread email"| s1 s1 --> s2 s2 --> s3 out[/"slack alert per invoice email"/]:::out pay{{"never miss an invoice due date"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationMessaging & NotificationsImage & Media ProcessingFinance & Accounting
Connects
GmailSlackOpenAI

The problem it solves

Invoices arrive mixed in with the rest of your email, and it's easy to miss one or forget to track a due date. Manually opening every email to check whether it's an invoice, then copying the amount and due date somewhere, eats up time you don't have.

Who it fits

A freelancer, accountant, or finance team that receives invoices by email and needs to track them without manual sorting.

How it works

  1. Every hour, the system checks your Gmail inbox for unread emails
  2. AI reads each email to determine if it's an invoice
  3. It extracts the amount due, due date, subject, and sender
  4. You receive a Slack message with the invoice details
What you get

Invoices flagged the moment they land

You get a Slack message with the amount, due date, and sender for every invoice that lands in your inbox, checked hourly.

What you get

A Slack notification with the payment amount, due date, and sender for every invoice email.

What you need

A Gmail account, a Slack workspace, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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