Restrict your chatbot to approved users automatically

The system checks every incoming chat message against a permissions list before your bot responds.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"message sent to chatbot"]:::trig s0[("Check username against access list")]:::store s1["Route based on approval status"]:::task trig --> s0 s0 --> s1 gx{"× is user approved"}:::gate s1 --> gx p00["send bot response"]:::task gx -->|"approved user"| p00 p10["block or send denied message"]:::task gx -->|"unapproved user"| p10 p00 --> out p10 --> out out[/"Access controlled chatbot responses"/]:::out pay{{"Secure automation without manual policing"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Chatbots & AssistantsMessaging & NotificationsSpreadsheet & Database OpsSecurity & Compliance
Connects
TelegramSlackAirtableGoogle SheetsNotion

The problem it solves

You've built an internal chatbot or automation, but you don't want just anyone messaging it and getting a response. Manually policing who has access wastes time and creates security gaps.

Who it fits

A business running an internal chatbot on Telegram or Slack that needs to control who can use it.

How it works

  1. A user sends a message to your chatbot
  2. The system checks their username against your access list
  3. Approved users get the normal bot response
  4. Unapproved users are blocked or receive an access denied message
What you get

Chatbot access limited to people you approve

Your internal chatbot only responds to people on your approved list, keeping unauthorized users out automatically.

What you get

A controlled chatbot that only responds to approved users, with a log of who is granted or denied access.

What you need

A Telegram or Slack account and a database or spreadsheet like Airtable, Google Sheets, or Notion.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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