Automatically categorize every meeting and log the time

Every meeting is automatically categorized by AI and logged to a spreadsheet the moment transcription finishes.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"meeting transcription finishes"]:::trig s0["pull meeting details"]:::task s1["classify meeting category"]:::task s2["score confidence"]:::task s3[("log row to sheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"categorized meeting logged automatically"/]:::out pay{{"clear view of meeting time"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsSpreadsheet & Database OpsAPI & Webhook IntegrationScheduling & Calendar
Connects
FirefliesOpenAIGoogle Sheets
Featured in

The problem it solves

You want to know how your team's meeting time breaks down across sales, clients, and internal work, but sorting every meeting into a category by hand after the fact never happens. Without it, you have no real picture of where the hours go.

Who it fits

Founders, operations managers, and team leads who want a clear record of how meeting time is spent.

How it works

  1. Triggers the moment a meeting's transcription finishes
  2. Pulls the meeting title, keywords, overview, and action items
  3. Uses AI to classify the meeting into a category like Sales, Client, or Internal
  4. Scores how confident the classification is
  5. Logs one row per meeting to Google Sheets automatically
What you get

A clear record of where every meeting hour went

Every meeting gets automatically categorized and logged, giving you a clear record of how time is spent.

What you get

A searchable, categorized log of every meeting in Google Sheets, ready to sort and review.

What you need

A meeting recording and transcription account, an OpenAI account, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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