Send weekly WhatsApp updates on points and raffle entries

Every week, each participant gets a personal WhatsApp message showing their points and raffle tickets.

How the work actually flows

A straight line. Runs once per each program participant.

Pattern: Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig(["weekly schedule fires"]):::trigtime s0[["pull participant record"]]:::mi s1["prepare personalized message"]:::task s2["send whatsapp message"]:::svc trig --> s0 s0 --> s1 s1 --> s2 out[/"personalized weekly update sent"/]:::out pay{{"participants stay engaged automatically"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Messaging & NotificationsSpreadsheet & Database Ops
Connects
AirtableWhatsApp

The problem it solves

Keeping a loyalty or engagement program alive takes constant reminders, and manually messaging every participant with their personal stats isn't something you have time to do every week. Without regular updates, people forget to keep engaging and interest fades.

Who it fits

A business running a customer loyalty, rewards, or raffle program over WhatsApp.

How it works

  1. On a set day and time each week, the update process runs automatically
  2. Every participant's record is pulled from your Airtable database, including points and raffle vouchers
  3. A personal message is prepared for each person with their current points, voucher count, and encouragement to keep participating
  4. The message is sent directly to each person's WhatsApp
What you get

Participants who feel seen every week

Every participant gets a personal WhatsApp message each week showing their points and raffle entries, keeping your program feeling alive.

What you get

A personalized weekly WhatsApp message for every participant showing their points, vouchers, and raffle status.

What you need

An Airtable account and a WhatsApp messaging API account, such as Whapi.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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