Track your OpenAI API spend automatically in Google Sheets

Pulls your OpenAI usage and costs every few days and logs them to a Google Sheet you can review anytime.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig(["runs every few days"]):::trigtime s0["pull usage and cost data"]:::svc s1["label by project and key"]:::task s2[("append rows to sheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 out[/"up to date spend log"/]:::out pay{{"catch cost spikes early"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Spreadsheet & Database Ops
Connects
OpenAIGoogle Sheets

The problem it solves

AI tool spend can creep up fast across different projects and API keys, and checking usage means logging into a dashboard and doing the math yourself. Without a running record, it's hard to catch a cost spike before the bill arrives.

Who it fits

Finance, ops, or technical leads who need visibility into their company's OpenAI spend.

How it works

  1. The automation runs on a set schedule, like every few days
  2. It pulls token usage and cost data from your OpenAI organization
  3. Each project and API key is labeled clearly for reporting
  4. New usage and cost data is added as rows in Google Sheets
What you get

Spend logged before you'd check billing

You get OpenAI spend logged by project and key before you'd think to check the billing dashboard.

What you get

An always up-to-date Google Sheet showing your OpenAI usage and costs by project and API key.

What you need

An OpenAI Admin API key and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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