Automatically find and score new project leads on Workana

Scans Workana for new IT and marketing projects, filters out bad fits, and scores the good ones with AI.

How the work actually flows

It branches. Exactly one path is taken; runs once per each newly posted project.

Pattern: Exclusive Choice (4) · Multiple Instances without Synchronization (12)

flowchart TD trig(["scheduled scan of workana postings"]):::trigtime s0[["filter out bad fits"]]:::mi s1["score remaining leads"]:::task trig --> s0 gx{"× does project pass filters"}:::gate s0 --> gx p00["discard project"]:::task gx -->|"fails filters"| p00 p10["score lead"]:::task gx -->|"passes filters"| p10 p00 --> s1 p10 --> s1 out[/"filtered scored list of leads"/]:::out pay{{"sales team acts on quality leads fast"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
API & Webhook Integration
Connects
WorkanaGoogle GeminiSupabase

The problem it solves

Your sales team wastes hours refreshing project boards just to find new leads, then wading through jobs that are already flooded with competing bids or priced too low to be worth chasing. By the time you spot a good lead, it might already be gone.

Who it fits

A sales or business development team prospecting for IT and marketing projects.

How it works

  1. The system scans Workana automatically for newly posted projects
  2. It filters out projects with too many competing proposals or unworkable budgets
  3. AI scores each remaining lead from 0 to 100 based on urgency, scope, and fit
  4. It checks past records so the same project is never surfaced twice
What you get

Lead scores a rep still acts on

New projects on Workana get filtered and scored automatically so you know which ones to chase.

What you get

A filtered, scored list of fresh project leads your sales team can act on right away.

What you need

A Workana account, a Google Gemini API key, and a Supabase database.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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