Turn attorney timesheets into billing invoices automatically

Reads timesheet emails, extracts billable time with AI, and emails back finished invoices in minutes.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"timesheet email received"]:::trig s0["extract billable time entries"]:::task s1["extract billing contact details"]:::task s2["assign invoice number and build invoice"]:::task s3["email invoice back to sender"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"finished invoice sent"/]:::out pay{{"invoices billed in minutes not hours"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationDocument Processing & OCRFinance & Accounting
Connects
OutlookGmailOpenAIMicrosoft Excel
Featured in

The problem it solves

Turning timesheets into properly formatted legal invoices eats up hours every billing cycle. One typo or missed code can delay payment or trigger a client dispute.

Who it fits

Law firms and legal billing staff who convert timesheets into client invoices.

How it works

  1. Watches your inbox for new timesheet emails
  2. AI reads the attachment and extracts each billable time entry
  3. AI pulls the correct billing contact details from the email
  4. Assigns the next invoice number and builds the invoice
  5. Emails the finished invoice files back to the sender
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per month
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes freed hours go to other billable work and invoice accuracy stays the same.

What you get

A set of ready-to-send invoice files and a confirmation email, with your records updated automatically.

What you need

An email account, an OpenAI API key, and a Microsoft Excel account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Back to the AI Playbook