Turn incoming emails into task cards automatically

Reads new emails in your inbox and creates a task card from each one on your project board.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"new email arrives"]:::trig s0["read email content"]:::task s1["create task card"]:::task s2["mark email as read"]:::task trig --> s0 s0 --> s1 s1 --> s2 out[/"task card created per email"/]:::out pay{{"no manual copying of requests"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email Automation
Connects
NextcloudEmail

The problem it solves

Requests and to-dos come in through email, but if you manage work on a task board, you have to manually copy each one over. It's easy to let an email sit in your inbox and forget to turn it into an actual task.

Who it fits

Small teams that manage work on a task board but receive requests by email.

How it works

  1. A new email arrives in a watched inbox
  2. The system reads the subject and body of the email
  3. A task card is created with that information
  4. The email is marked as read
What you get

Requests turned into task cards without retyping

Every email request that lands in your inbox becomes a task card on your board already, ready for the team to pick up.

What you get

A new task card on your board for every incoming email, ready to assign or work on.

What you need

An email account with IMAP access and a Nextcloud account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Reply to customer emails automatically with AI

Reads new inbox emails, filters out spam, and sends AI-written replies to real customer questions.

Advanced

Summarize meeting notes and distribute them to your team automatically

Turns meeting recordings or notes into a summary and sends it to your team by chat, email, and ticket.

Advanced

Back up your Grist documents to Nextcloud automatically

Every night, your Grist document is automatically backed up and saved into Nextcloud storage.

Standard

Manage AWS cloud storage files by sending a simple email

Email a plain-language request and the system creates, moves, or deletes cloud files for you automatically.

Standard
Back to the AI Playbook