Prioritize and summarize your Gmail inbox in Slack

Reads every new Gmail message, sorts it by urgency, and posts a Slack digest so nothing important gets buried.

How the work actually flows

It branches. Exactly one path is taken; runs once per each new email.

Pattern: Exclusive Choice (4) · Simple Merge (5) · Multiple Instances without Synchronization (12)

flowchart TD trig>"new email received"]:::trig s0[["summarize and classify email"]]:::mi s1["post daily slack digest"]:::task trig --> s0 gx{"× priority level of email"}:::gate s0 --> gx p00["post alert to slack"]:::task gx -->|"high or medium priority"| p00 p01["label in gmail"]:::task p00 --> p01 p10["log in spreadsheet"]:::task gx -->|"low priority"| p10 jn{"○ included in digest"}:::gate p01 --> jn p10 --> jn jn --> s1 out[/"important emails surfaced daily"/]:::out pay{{"inbox triaged without manual reading"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsSpreadsheet & Database OpsReporting & Analytics
Connects
GmailSlackOpenAIGoogle Sheets

The problem it solves

Your inbox is full of investor emails, customer questions, and noise, and it's easy for something important to get buried under the rest. Checking every message manually eats into time you'd rather spend elsewhere.

Who it fits

A startup founder or small team lead managing a busy Gmail inbox alongside everything else.

How it works

  1. Checks Gmail for new messages
  2. Summarizes each email and classifies it, like support, investor, or spam
  3. Sends high and medium priority messages straight to Slack and labels them in Gmail
  4. Logs lower priority messages in a spreadsheet for later review
  5. Posts a daily Slack digest of the day's most important messages
What you get

Inbox priorities sorted before you even look

You get a Slack digest that sorts your Gmail by urgency, so the messages that matter most are never buried under the rest of your inbox.

What you get

Real-time Slack alerts for urgent emails and a daily digest summarizing everything important.

What you need

A Gmail account, a Slack workspace, an OpenAI API key, and optionally Google Sheets.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Automatically flag privacy risks and generate compliance reports

AI reviews data usage events for privacy risk, alerts your team, and logs the findings for audits.

Advanced

Classify, route, and track support tickets before SLAs slip

Reads incoming support emails, classifies urgency and routes them, then alerts your team before tickets miss their deadline.

Advanced

Score property compliance risk and alert your team automatically

Scores each property record for compliance risk and automatically alerts the right person by email or Slack, then adds it to your tracking sheet.

Advanced

Get notified the moment a matching Upwork job is posted

Watches Upwork for jobs matching your criteria and sends you a summary the moment a good one appears.

Advanced
Back to the AI Playbook