Reply to spare parts email inquiries with an AI-generated quote

Reads incoming spare parts requests, looks up pricing, and emails back a professional quote automatically.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig(["checks inbox for requests"]):::trigtime s0["Extract part code and language"]:::task s1["Look up pricing details"]:::task s2["Calculate total and build quote"]:::task s3["Send quote reply"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"itemized quote emailed to customer"/]:::out pay{{"faster quote turnaround"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationTranslation & LocalizationImage & Media ProcessingSpreadsheet & Database Ops
Connects
GmailGoogle SheetsGoogle Gemini

The problem it solves

Spare parts requests come in by email in different languages, and someone has to look up part numbers, check pricing across spreadsheets, and put together a quote by hand. That back and forth takes time, especially when customers are waiting on a price before they can move forward.

Who it fits

A sales or customer service team handling spare parts or product pricing inquiries by email.

How it works

  1. The system checks the inbox regularly for new spare parts requests
  2. It detects the language of the email and pulls out the part or project code
  3. An AI looks up customer, part, and pricing details across connected spreadsheets
  4. It calculates the total and builds a formatted price quote
  5. The quote is sent back as a reply, in the customer's own language
What you get

Quotes that reach customers faster

You get spare parts inquiries answered with a priced quote sent right back to the customer.

What you get

A professional, itemized price quote emailed back to the customer automatically.

What you need

A Gmail account, Google Sheets with your pricing and customer data, and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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