Aggregate daily marketplace orders and update Airtable stock

Upload your daily orders file and it updates your Airtable stock and sends your team a shopping list.

How the work actually flows

It branches. Every path runs.

Pattern: Parallel Split (2)

flowchart TD trig(("upload daily orders file")):::human s0["Total order quantities per product"]:::task s1[("Update Airtable stock records")]:::store s2["Build purchase list by category"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"+ where to send list"}:::gate s2 --> gx p00["send purchase list"]:::task gx -->|"Notify team on Telegram"| p00 p10["send purchase list"]:::task gx -->|"Email purchase list"| p10 p00 --> out p10 --> out out[/"Updated stock and purchase list"/]:::out pay{{"Accurate stock without manual counting"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff

A stepA personA record or sheetEvery pathResultPayoff

Build size

Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions

Document Processing & OCRSpreadsheet & Database OpsSurvey & Feedback

Connects

AirtableTelegramGmail

The problem it solves

You're selling across multiple marketplaces, and every day means manually totaling orders by product and checking what's actually left in stock. Miscounts lead to selling things you don't have or missing what needs restocking. Your ops team needs a clear list, not a raw spreadsheet.

Who it fits

An e-commerce or operations team selling on multiple marketplaces who tracks master stock in Airtable.

How it works

You upload a daily orders spreadsheet through a simple form
The system totals quantities ordered per product across all marketplaces
It compares those totals against current stock in Airtable and updates the records
It builds a purchase list grouped by category for anything running short
The list is sent to your team on Telegram and by email

Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

Times per week you reconcile orders and update stock

per week

Minutes spent each time doing this manually

minutes

Loaded cost of the person doing this

$ per hour

0Hours freed per month

0Value per year at your hourly cost

Assumes the manual process takes roughly the same time each period and that freed hours are used elsewhere.

What you get

Updated Airtable stock levels and a ready-to-use purchase list for your team.

What you need

An Airtable account, a Telegram bot, and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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