Screen incoming resumes automatically and score candidates

Reads resumes from your inbox, scores each candidate against the job with AI, and logs results in a sheet.

How the work actually flows

It branches. Every path runs.

Pattern: Exclusive Choice (4) ยท Parallel Split (2)

flowchart TD trig>"resume email received"]:::trig s0["filter for real applications"]:::task s1["extract resume text and save"]:::task s2["score candidate fit with ai"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"+ what happens with the score"}:::gate s2 --> gx p00["log score and notes"]:::task gx -->|"log to sheet"| p00 p10["send confirmation email"]:::task gx -->|"notify applicant"| p10 p00 --> out p10 --> out out[/"candidate scored and logged"/]:::out pay{{"faster fair first round screening"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepEvery pathResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationDocument Processing & OCRImage & Media ProcessingSpreadsheet & Database OpsFile & Cloud Storage
Connects
GmailGoogle DriveGoogle SheetsOpenAI

The problem it solves

Sorting through a stack of resumes for every open role takes hours you don't have, and it's easy to lose track of who applied for what. Manual screening is inconsistent from one reviewer to the next. You want a fast, fair first pass so you only spend real time on strong candidates.

Who it fits

HR teams, recruiters, or founders who receive resumes by email and need faster first-round screening.

How it works

  1. A new email with a resume attached arrives in your inbox
  2. The system filters out messages that aren't actual applications
  3. The resume text is extracted and the file is saved to Google Drive
  4. AI compares the resume against the job details and scores the fit
  5. The score and notes are logged in a Google Sheet, and the applicant gets a confirmation email
What you get

Candidates scored and ready for review

Every resume that comes in gets scored against your job details automatically, with notes ready for your team to review.

What you get

A Google Sheet with every candidate's score and notes, ready for review.

What you need

A Gmail account, Google Drive, Google Sheets, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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