Automatically categorize transactions from uploaded bank statements

Upload a bank statement in any format and get every transaction extracted, categorized, and saved.

How the work actually flows

A straight line. Runs once per one per transaction.

Pattern: Multiple Instances without Synchronization (12)

flowchart TD trig(("bank statement uploaded by user")):::human s0["detect format and extract data"]:::task s1[["categorize each transaction"]]:::mi s2[("save data to database")]:::store s3["generate summary report"]:::task trig --> s0 s0 -->|"one per one per transaction"| s1 s1 --> s2 s2 --> s3 out[/"categorized transactions saved to database"/]:::out pay{{"clean books without manual entry"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepRuns once per itemA personA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Document Processing & OCRSpreadsheet & Database OpsAPI & Webhook Integration
Connects
OpenAIPostgreSQL

The problem it solves

You dread going through bank statements line by line to categorize spending for bookkeeping or reporting. Every statement seems to come in a different format, PDF, Excel, or CSV, and manual entry eats up your time. Mistakes creep in and your expense categories never quite line up.

Who it fits

Bookkeepers, accountants, and small business owners who need clean transaction data from bank statements.

How it works

  1. You upload a bank statement as a PDF, Excel, or CSV file
  2. The system detects the format and extracts account details and transactions
  3. AI reads and categorizes each transaction into expense types like groceries, dining, or utilities
  4. The cleaned data is saved to a database
  5. You get back a summary with transaction counts and category totals
What you get

Categorized transactions ready for a final check

Upload a bank statement in any format and get every transaction extracted and categorized, ready for your books.

What you get

A structured summary of categorized transactions with totals by expense category.

What you need

An OpenAI API key and a PostgreSQL database.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Back to the AI Playbook