Spot new rows in a spreadsheet without rechecking everything

Scans your spreadsheet, finds only the rows nobody has processed yet, and marks them once they're handled.

How the work actually flows

A straight line. Runs once per each unprocessed row.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(("you run the check")):::human s0["read all spreadsheet rows"]:::task s1["filter rows not yet processed"]:::task s2[["handle each unprocessed row"]]:::mi s3["mark row as processed"]:::task trig --> s0 s0 --> s1 s1 -->|"one per each unprocessed row"| s2 s2 --> s3 out[/"only new unprocessed rows returned"/]:::out pay{{"avoids reprocessing the same rows"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepRuns once per itemA personResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Spreadsheet & Database Ops
Connects
Google Sheets

The problem it solves

When you're using a spreadsheet as a task or data list, it's hard to tell what's new versus what you already handled, especially once it has dozens or hundreds of rows. Re-checking everything from the top wastes time and risks reprocessing the same rows twice.

Who it fits

Anyone managing an ongoing spreadsheet list, like leads, tasks, or submissions, who needs to know what's new.

How it works

  1. You run the check, or it runs automatically on a schedule.
  2. The system reads every row and looks at a status column.
  3. It picks out only the rows that haven't been marked as processed.
  4. After handling them, it stamps those rows so they won't be picked up again.
What you get

Rows you always know are new

You always know exactly which rows in your list are new and ready to be handled, without rechecking everything each time.

What you get

A reliable list of only the newest, unhandled rows each time it runs.

What you need

A Google account with access to the spreadsheet.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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