Automatically upload scanned documents to Nextcloud

Checks your scanner software regularly and automatically saves any new scans into your Nextcloud folder.

How the work actually flows

A straight line. Runs once per each new scanned file.

Pattern: Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(["regular scanner check"]):::trigtime s0["retrieve scanned document data"]:::task s1[["upload each file to nextcloud"]]:::mi trig --> s0 s0 -->|"one per each new scanned file"| s1 out[/"scanned documents filed automatically"/]:::out pay{{"no manual filing of scans"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
General Automation
Connects
NextcloudScanservJS

The problem it solves

After scanning a document, you still have to remember to go grab it and file it somewhere useful. Loose scans pile up on the scanner computer instead of ending up where the rest of your team can find them.

Who it fits

Small offices or home offices with a shared network scanner.

How it works

  1. On a regular schedule, the system checks your scanner software for new scans
  2. If new scans are found, it retrieves the document data
  3. It uploads each scanned file directly into your chosen Nextcloud folder
What you get

Scans that land in Nextcloud on their own

Every new scan from your office scanner lands automatically in your Nextcloud folder, ready for whoever needs it.

What you get

Scanned documents automatically filed in your Nextcloud storage, ready to find.

What you need

A ScanservJS-connected scanner and a Nextcloud account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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