Sort invoice emails and alert your team on Telegram automatically

Reads incoming invoice and PO emails, pulls out key details with AI, and pings your team on Telegram instantly.

How the work actually flows

It branches. Any that apply are taken.

Pattern: Multi-Choice (6)

flowchart TD trig>"new email arrives"]:::trig s0["read incoming email"]:::svc s1["classify email type"]:::svc trig --> s0 s0 --> s1 gx{"○ what does email contain"}:::gate s1 --> gx p00["send tailored auto reply"]:::task gx -->|"reply to sender"| p00 p10["extract invoice or po details"]:::task gx -->|"process attachment"| p10 p11["alert team on telegram"]:::task p10 --> p11 p00 --> out p11 --> out out[/"team alerted with invoice details instantly"/]:::out pay{{"less manual inbox triage and typing"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceAny that applyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationMessaging & NotificationsDocument Processing & OCRImage & Media ProcessingFinance & Accounting
Connects
GmailTelegram

The problem it solves

Your inbox fills up with invoices, purchase orders, and vendor emails that all need someone to read them, sort them, and pull out the right numbers. You or your team spend time manually forwarding attachments and typing replies just to keep the process moving. Important payment or engineering emails can slip through when everyone is busy.

Who it fits

A manufacturing or engineering business that handles a steady flow of invoices and purchase orders by email.

How it works

  1. A new email arrives in your Gmail inbox
  2. AI reads the message and figures out what kind of email it is
  3. A tailored reply goes out automatically based on what was found
  4. Any attached invoice or purchase order gets its key details pulled out
  5. Your team gets an alert on Telegram with the details and files attached
What you get

Invoices your team hears about the moment they land

Incoming invoice and purchase order emails get read automatically, with key details pulled out and sent straight to your team on Telegram.

What you get

An instant Telegram alert with the extracted invoice or PO details, plus an automatic email reply to the sender.

What you need

A Gmail account and a Telegram bot, plus an AI service for reading and classifying emails.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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