Turn resumes in Google Drive into a searchable candidate database

Every new resume dropped in Google Drive is read by AI and added to a Google Sheet, with a Slack alert to your team.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"resume uploaded to drive"]:::trig s0["extract text from resume"]:::task s1["ai extracts candidate details"]:::task s2[("update candidate record in sheet")]:::store s3["notify team on slack"]:::svc trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"candidate added to database"/]:::out pay{{"always current candidate records"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsMessaging & NotificationsDocument Processing & OCRSpreadsheet & Database OpsFile & Cloud StorageHR & Recruiting
Connects
Google DriveGoogle SheetsOpenAISlack

The problem it solves

Copying candidate details out of every resume by hand eats up hours your recruiting team doesn't have. Files pile up in Drive with no consistent record of who applied, and updates get missed.

Who it fits

A recruiter, HR coordinator, or hiring team that tracks candidates in a spreadsheet.

How it works

  1. A resume is uploaded or updated in a Google Drive folder
  2. The system reads the file and pulls out the text
  3. AI extracts the candidate's name, contact details, and experience
  4. The candidate record is added or updated in a Google Sheet
  5. Your hiring team gets a Slack message confirming the update
What you get

Candidate details ready for your team to confirm

You get every new resume turned into a candidate record in your spreadsheet automatically, with a Slack alert to your hiring team.

What you get

An up-to-date row in your Google Sheet for every candidate, with a Slack notification.

What you need

A Google Workspace account, an OpenAI API key, and a Slack workspace.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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