Send bulk WhatsApp messages to your contact list from a spreadsheet

Manage your contact list in a spreadsheet and the system sends, verifies, and tracks WhatsApp messages for you.

How the work actually flows

It branches. Exactly one path is taken; runs once per one per contact marked ready.

Pattern: Exclusive Choice (4) · Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig[\"contacts marked ready to message"\]:::trigdata s0[["check phone number validity"]]:::mi s1["send message to valid contacts"]:::task s2[("update spreadsheet with status")]:::store trig --> s0 s1 --> s2 gx{"× is number active on whatsapp"}:::gate s0 --> gx p00["send message"]:::task gx -->|"valid number"| p00 p10["skip contact"]:::task gx -->|"invalid number"| p10 jn{"○ record result"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"messages sent to valid contacts"/]:::out pay{{"outreach tracked without manual work"}}:::pay s2 --> out out --> pay s1 -. "failures recorded, run continues" .-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Messaging & NotificationsSpreadsheet & Database Ops
Connects
Google SheetsWhatsApp

The problem it solves

Reaching a list of customers one by one on WhatsApp takes forever, and it is easy to lose track of who you have already messaged. Sending in bulk manually also risks sending to numbers that are not even active on WhatsApp.

Who it fits

Small businesses and marketers who manage customer outreach through WhatsApp.

How it works

  1. You mark contacts as ready to message in a spreadsheet
  2. The system checks each phone number to confirm it is an active WhatsApp account
  3. Valid contacts receive your message automatically
  4. The spreadsheet is updated to show who was messaged and who was skipped
What you get

Contacts who actually receive your message

Your contact list gets checked and messaged on WhatsApp automatically, with results tracked back in your spreadsheet.

What you get

An updated spreadsheet showing exactly who received your message, who was skipped, and why.

What you need

A Google Sheets account and a WhatsApp messaging API subscription.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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