Automatically categorize incoming emails and track request trends

Every incoming email is automatically sorted into a category and logged, so you can see which requests come up most.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"new email arrives"]:::trig s0["read email content"]:::task s1["classify request category"]:::task s2[("check category in sheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 gx{"× category already tracked"}:::gate s2 --> gx p00["increase count"]:::task gx -->|"existing category"| p00 p10["add new row"]:::task gx -->|"new category"| p10 jn{"○ sheet updated"}:::gate p00 --> jn p10 --> jn jn --> out out[/"updated request tracking sheet"/]:::out pay{{"visibility into common request types"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationSpreadsheet & Database Ops
Connects
Google Sheets

The problem it solves

Your inbox fills up with the same kinds of requests over and over, but without tracking them you have no real sense of which issues come up most. Manually tagging and counting every email is not something anyone has time for.

Who it fits

Support or operations teams who want visibility into what their inbox is actually full of.

How it works

  1. A new email arrives in your inbox
  2. AI reads the subject and body to figure out the category and request type
  3. The system checks if that category already exists in your tracking sheet
  4. A matching row gets its count increased, or a new row is added
What you get

Trends you never had visibility into

Every incoming email gets sorted into a category automatically, so you can see which requests come up most often.

What you get

A running spreadsheet showing every email category and how often each type of request comes in.

What you need

An email inbox with IMAP access, an AI model account, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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