Automatically transcribe uploaded videos and let people ask questions

New videos in Google Drive are automatically transcribed, and you can ask questions about the content in chat.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"new video added to folder"]:::trig s0["download and transcribe video"]:::svc s1[("log transcript in sheets")]:::store s2["answer questions from transcript"]:::task trig --> s0 s0 --> s1 s1 --> s2 out[/"searchable transcript log with chat qa"/]:::out pay{{"find video content without rewatching"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsVoice & PhoneSpreadsheet & Database OpsAPI & Webhook IntegrationFile & Cloud Storage
Connects
Google DriveGoogle SheetsOpenAIVLM Run

The problem it solves

Sitting through recordings to find one detail is a huge time sink, especially when you have a growing library of training or meeting videos. You want to search what was said instead of re-watching everything.

Who it fits

Teams with a library of recorded videos, like training, interviews, or meetings, who need to search their content quickly.

How it works

  1. You add a new video to a watched Google Drive folder
  2. The automation downloads it and sends it off for transcription
  3. The transcript comes back and is logged as a new row in Google Sheets
  4. You ask a question in chat and the AI answers using only that transcript data
What you get

Answers pulled straight from your video library

You ask a question about any video in your library and get an answer pulled directly from its transcript, right in chat.

What you get

A searchable transcript log in Google Sheets, plus a chat assistant that answers questions from it.

What you need

A Google Workspace account, a VLM Run account, and an OpenAI account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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