Mine your inbox for potential leads automatically

The system scans your Gmail, pulls out likely business contacts, and logs them to Google Sheets and Slack.

How the work actually flows

It branches. Exactly one path is taken; runs once per one per inbox message.

Pattern: Multiple Instances without Synchronization (12) · Exclusive Choice (4)

flowchart TD trig(["daily scan or on demand"]):::trigtime s0["filter out personal and generic emails"]:::task s1[["extract lead details"]]:::mi s2[("check for existing lead entry")]:::store trig --> s0 s0 -->|"one per one per inbox message"| s1 s1 --> s2 gx{"× is lead already logged"}:::gate s2 --> gx p00["add to sheet"]:::task gx -->|"new lead"| p00 p01["alert in slack"]:::task p00 --> p01 p10["update sheet entry"]:::task gx -->|"existing lead"| p10 p01 --> out p10 --> out out[/"running sheet of leads found in inbox"/]:::out pay{{"surfaces hidden leads without manual searching"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationMessaging & NotificationsSpreadsheet & Database Ops
Connects
GmailGoogle SheetsSlack

The problem it solves

Your next customer or partner might already be sitting in your inbox, buried among hundreds of other emails. Manually scanning your inbox for promising contacts isn't something you have time to do.

Who it fits

A business owner or salesperson who wants to surface potential leads already hiding in their email.

How it works

  1. Runs daily, or on demand for your full email history
  2. Filters out personal addresses, system emails, and generic inboxes like info@ or support@
  3. Pulls out the company name, email, domain, and subject from remaining messages
  4. Adds new leads to Google Sheets, updating existing entries instead of duplicating them
  5. Sends a Slack message with the key details for each new lead
What you get

Leads surfaced that were hiding in your inbox

Your inbox is scanned daily to surface real business contacts you didn't know you had.

What you get

A running Google Sheets list of potential leads pulled from your inbox, with Slack alerts for each new find.

What you need

A Gmail account, a Google Sheets account, and a Slack workspace.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Score and route new leads automatically with AI and Slack alerts

Reads new leads from email or web forms, scores them with AI, updates your CRM, and alerts your team on Slack.

Advanced

Run A/B tested email campaigns tracked in Google Sheets

Sends A/B tested email campaigns from Gmail, tracks results in Google Sheets, and reports progress in Slack.

Advanced

Track invoices and automatically chase late payments by email

It logs invoices, emails reminders as they age, and alerts your team on Slack when accounts go to collections.

Advanced

Notify your team and reply instantly to new website leads

Sends new website form submissions straight to Slack, logs them in a spreadsheet, and emails the lead an instant reply.

Standard
Back to the AI Playbook