Research sales leads and draft personalized outreach emails in Gmail

Researches each company for the right contact, writes a personalized cold email, and drafts it in Gmail.

How the work actually flows

It repeats. Repeats review requests a rewrite; a person has to approve before it continues.

Pattern: Structured Loop (21)

flowchart TD trig[\"unprocessed company in list"\]:::trigdata s0["research contact at company"]:::svc s1["draft personalized email"]:::task s2["review email quality"]:::task s3["save draft and update record"]:::task trig --> s0 s0 --> s1 hg(("ai checks email quality")):::human s1 --> hg hg -->|"approved"| s2 hg -. "sent back" .-> s1 lp{"quality check passes"}:::gate s2 --> lp lp -. "review requests a rewrite" .-> s1 lp -->|"finished"| s3 out[/"personalized gmail draft ready"/]:::out pay{{"scales personalized outreach at volume"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA personRepeat or finishResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationSpreadsheet & Database Ops
Connects
AirtableJina AIOpenAIGmail

The problem it solves

Researching who to contact at each prospect company, then writing a personal-sounding cold email for every one of them, takes forever when you have a real list to work through. Most reps end up sending generic emails just to keep up the pace.

Who it fits

Sales and business development teams running outbound email outreach at scale.

How it works

  1. A new, unprocessed company is pulled from your Airtable list
  2. AI research finds the right decision-maker and their contact details
  3. An AI agent writes a personalized cold email for that person
  4. A second AI checks the email quality and asks for a rewrite if it falls short
  5. The finished email is saved as a draft in Gmail and the record is updated
What you get

Cold emails that sound like you wrote them

Get a personalized cold email drafted and waiting in Gmail for every company on your outreach list.

What you get

A ready-to-send Gmail draft addressed to the right decision-maker at each company, plus an updated lead record.

What you need

An Airtable base, a Jina AI API key, an OpenAI API key and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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