Build a chatbot that answers questions from your own documents

Upload PDFs to Google Drive and get a chatbot that answers questions using only your own documents.

How the work actually flows

A straight line. Runs once per document chunks.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig>"document added or question asked"]:::trig s0["extract text from document"]:::task s1[["split text into chunks"]]:::mi s2[("store chunks as embeddings")]:::store s3(("question asked in chat")):::human s4["reply with relevant answer"]:::svc trig --> s0 s0 -->|"one per document chunks"| s1 s1 --> s2 s2 --> s3 s3 --> s4 out[/"chatbot answers using your documents"/]:::out pay{{"instant answers without staff time"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemA personA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGDocument Processing & OCRSpreadsheet & Database OpsFile & Cloud StorageEducation & Training
Connects
Google DriveOpenAISupabase

The problem it solves

Your team or customers keep asking the same questions that are already answered somewhere in your documents, but nobody wants to dig through files to find the answer. Hiring someone to answer these questions all day isn't practical.

Who it fits

Support teams, internal knowledge bases, or educators who want instant answers from their own documents.

How it works

  1. A PDF is added to a designated Google Drive folder
  2. The document's text is extracted and broken into chunks
  3. Each chunk is converted into searchable data and stored
  4. A team member or customer asks a question in chat
  5. The chatbot finds the relevant document sections and replies with an answer
What you get

Questions answered without a manual search

Your team or customers get instant answers pulled directly from your own documents whenever they ask a question.

What you get

A chatbot that answers questions accurately using only the content of your uploaded documents.

What you need

A Google Drive account, an OpenAI API key, and a Supabase account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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