Keep your AI knowledge base accurate with automatic quality checks

The system updates your AI assistant's knowledge automatically, but only keeps changes that actually improve its answers.

How the work actually flows

It branches. Exactly one path is taken; runs once per one per changed document section.

Pattern: Exclusive Choice (4) · Multiple Instances without Synchronization (12)

flowchart TD trig(["scheduled document change check"]):::trigtime s0["check documents for changes"]:::task s1[["reprocess changed sections"]]:::mi s2["test against known questions"]:::task s3["compare against live version"]:::task trig --> s0 s0 -->|"one per one per changed document section"| s1 s1 --> s2 s2 --> s3 gx{"× is the update better and safe"}:::gate s3 --> gx p00["go live automatically"]:::task gx -->|"passes quality checks"| p00 p10["roll back or flag for review"]:::task gx -->|"fails quality checks"| p10 p00 --> out p10 --> out out[/"updated knowledge base or safe rollback"/]:::out pay{{"accurate AI answers without manual review"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsKnowledge Base & RAGSpreadsheet & Database Ops
Connects
OpenAIPostgres

The problem it solves

Your AI assistant answers questions using a knowledge base that needs to stay current, but updating it by hand is slow and risky. A bad update can quietly make your assistant's answers worse without anyone noticing until customers complain.

Who it fits

Businesses running an AI chatbot or search tool that needs to stay accurate as source documents change.

How it works

  1. On a schedule, the system checks your source documents for changes
  2. Only the changed sections are reprocessed into new AI knowledge
  3. The updated knowledge is tested against a set of known questions
  4. Results are compared against the current live version for accuracy and consistency
  5. If the update is better and safe it goes live automatically; if not, it's rolled back or flagged for review
What you get

An AI knowledge base that stays accurate automatically

You get your AI assistant's knowledge kept current automatically, with every update tested before it goes live.

What you get

An automatically updated, quality-checked knowledge base for your AI assistant, with a safety net against bad updates.

What you need

An OpenAI API key and a Postgres database.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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