Generate and email QR tickets for event registrations

When someone registers and pays for your event, they automatically get a QR ticket by email, ready for check-in scanning.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"attendee submits registration"]:::trig s0["save registration and check duplicates"]:::task s1["confirm payment"]:::task s2["generate QR ticket"]:::task s3["email ticket to attendee"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 gx{"× does the QR code check out at the door"}:::gate s3 --> gx p00["confirm entry"]:::task gx -->|"valid unused ticket"| p00 p10["deny entry"]:::task gx -->|"duplicate or invalid ticket"| p10 p00 --> out p10 --> out out[/"emailed ticket and duplicate proof check-in"/]:::out pay{{"fast ticketing without manual door checks"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationImage & Media ProcessingSpreadsheet & Database OpsAPI & Webhook Integration
Connects
Google SheetsGmail

The problem it solves

Preparing tickets for a big event by hand, one email at a time, eats up hours you don't have before the doors open. Manually checking people in with a printed list also invites duplicate check-ins and mistakes.

Who it fits

Event organizers and community managers running meetups, runs, or ticketed local events.

How it works

  1. Someone registers for your event through a form
  2. The registration is saved and checked against existing records
  3. Once payment is confirmed, the system generates a unique QR code ticket for each attendee
  4. A ticket email with the QR code is sent through Gmail
  5. At the door, a scanner checks the QR code against your records to confirm entry and prevent duplicate check-ins
What you get

Tickets delivered without building each one

Guests who register and pay for your event get a personal QR ticket by email, ready to scan at the door.

What you get

An emailed QR ticket for each paid registrant and an automatically updated check-in log.

What you need

A Google account for Google Sheets and Gmail.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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