Route employee complaints to the right person automatically

A complaint form triggers AI to classify the issue, assign the right resolver, and log everything for you.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"employee submits complaint"]:::trig s0["classify the complaint type"]:::task s1["notify matched resolver"]:::svc s2[("log complaint and status")]:::store trig --> s0 s1 --> s2 gx{"× which type of complaint"}:::gate s0 --> gx p00["notify HR resolver"]:::task gx -->|"HR issue"| p00 p10["notify safety resolver"]:::task gx -->|"safety issue"| p10 p20["notify manager"]:::task gx -->|"other issue"| p20 jn{"○ resolver notified"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s1 out[/"complaint logged and routed automatically"/]:::out pay{{"no complaint falls through the cracks"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationSpreadsheet & Database Ops
Connects
JotformGoogle SheetsGmailGoogle Gemini

The problem it solves

When someone files a complaint, figuring out who should handle it and making sure it does not fall through the cracks takes constant follow up. You end up manually forwarding emails and checking spreadsheets to track status. Complaints can sit unresolved simply because no one was clearly assigned.

Who it fits

HR teams or operations managers handling internal workplace complaints.

How it works

  1. An employee submits a complaint through a form
  2. AI reads the complaint and classifies the type of issue
  3. The right resolver is matched based on your rules and notified by email
  4. The complaint and its status are logged in a spreadsheet
What you get

Complaints routed to the right person without digging

Employee complaints get classified and sent to the right person automatically, with every case logged for you.

What you get

A logged, categorized complaint record and an automatic email to the assigned resolver.

What you need

A form tool, a Google Sheets account, a Gmail account, and an AI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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