Track WooCommerce stock levels daily and alert your team on Slack

Checks your WooCommerce stock every day and pings Slack before you run out of your best sellers.

How the work actually flows

It branches. Exactly one path is taken; runs once per each published product.

Pattern: Exclusive Choice (4) · Simple Merge (5) · Multiple Instances without Synchronization (12)

flowchart TD trig(["daily scheduled stock check"]):::trigtime s0["review recent order history"]:::task s1[["classify each product status"]]:::mi s2[("save product status record")]:::store trig --> s0 s0 -->|"one per each published product"| s1 gx{"× urgent restock needed"}:::gate s1 --> gx p00["send slack alert"]:::task gx -->|"urgent item"| p00 p10["add to daily summary"]:::task gx -->|"routine item"| p10 jn{"○ before saving record"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"daily stock alerts and records"/]:::out pay{{"avoid running out of bestsellers"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
E-commerce & ProductMessaging & NotificationsSpreadsheet & Database Ops
Connects
WooCommerceSupabaseSlack

The problem it solves

You find out you're out of stock only after a customer complains or an order fails. Checking inventory levels across every product by hand takes too long, so problems get caught late.

Who it fits

Ecommerce store owners and operations teams running a WooCommerce shop.

How it works

  1. Every day at a set time, the system checks all your published WooCommerce products and stock levels
  2. It reviews the last 30 days of completed orders to see how fast each product is actually selling
  3. It labels each product as a top performer, steady, at risk, or worth discontinuing, and works out how much to reorder
  4. Urgent items get flagged and sent straight to Slack, with a daily summary for everything else
  5. A record of every product's status is saved so you can track trends over time
What you get

Best sellers you never run out of

You get a Slack alert before your best-selling products run out, along with a daily summary and reorder amounts for everything else.

What you get

A daily Slack alert for urgent restocks plus a running record of every product's stock health.

What you need

A WooCommerce store, a Supabase account, and a Slack workspace.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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