Track new forum posts by keyword and log them to a spreadsheet

Watches an online forum for keyword matches and automatically logs new posts to Google Sheets.

How the work actually flows

It branches. Any that apply are taken.

Pattern: Sequence (1) · Multi-Choice (6)

flowchart TD trig(["scheduled forum keyword check"]):::trigtime s0["filter by keyword"]:::task s1[("log post to spreadsheet")]:::store trig --> s0 s0 --> s1 gx{"○ which channels to alert"}:::gate s1 --> gx p00["notify Slack"]:::task gx -->|"slack alert"| p00 p10["notify email"]:::task gx -->|"email alert"| p10 p00 --> out p10 --> out out[/"logged post plus optional alert"/]:::out pay{{"never miss a mention"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetAny that applyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsSpreadsheet & Database Ops
Connects
Google SheetsSlackGmail

The problem it solves

You want to stay on top of what people are saying about specific topics in an online community, but checking manually every day is tedious and easy to forget. Important conversations slip by before you ever see them.

Who it fits

Community managers or marketers who track keyword mentions across an online forum.

How it works

  1. The system checks a forum for new posts on a schedule
  2. It filters posts that match your chosen keyword
  3. Matching post details are logged to Google Sheets
  4. An optional Slack or email alert notifies you of the new entry
What you get

Keyword mentions you'd otherwise never see

Get every new forum post matching your keyword logged to a spreadsheet automatically.

What you get

A running Google Sheets log of matching forum posts, with optional alerts.

What you need

A Google Workspace account, and optionally Slack or an email account for alerts.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Score and route new leads automatically with AI and Slack alerts

Reads new leads from email or web forms, scores them with AI, updates your CRM, and alerts your team on Slack.

Advanced

Run A/B tested email campaigns tracked in Google Sheets

Sends A/B tested email campaigns from Gmail, tracks results in Google Sheets, and reports progress in Slack.

Advanced

Track invoices and automatically chase late payments by email

It logs invoices, emails reminders as they age, and alerts your team on Slack when accounts go to collections.

Advanced

Notify your team and reply instantly to new website leads

Sends new website form submissions straight to Slack, logs them in a spreadsheet, and emails the lead an instant reply.

Standard
Back to the AI Playbook