Verify WhatsApp numbers from form leads automatically

Every form submission is checked against WhatsApp, confirmed if valid, and logged into a spreadsheet automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"form submitted with number"]:::trig s0["clean and format number"]:::task s1["check whatsapp validity"]:::svc s2[("log result to sheet")]:::store trig --> s0 s0 --> s1 gx{"× is number valid whatsapp"}:::gate s1 --> gx p00["send confirmation message"]:::task gx -->|"valid number"| p00 p10["mark as unverified"]:::task gx -->|"invalid number"| p10 jn{"○ log to sheet"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"sheet of verified leads"/]:::out pay{{"less wasted follow-up effort"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Voice & PhoneMessaging & NotificationsSpreadsheet & Database OpsAPI & Webhook Integration
Connects
WhatsAppGoogle Sheets

The problem it solves

You collect phone numbers through signup forms, but you don't find out until later that many of them aren't real WhatsApp numbers, wasting your team's follow-up effort. Manually checking each number one by one isn't realistic once volume picks up.

Who it fits

Businesses or marketers who collect WhatsApp numbers through forms and need to confirm which ones are real before following up.

How it works

  1. Triggers when someone submits a form with their WhatsApp number
  2. Cleans and formats the number
  3. Checks whether the number is a valid WhatsApp account
  4. Sends a confirmation message if it's verified
  5. Logs every submission to Google Sheets, marked verified or unverified
What you get

Leads confirmed as reachable on WhatsApp before you call

Every form submission gets checked against WhatsApp automatically, confirmed if valid, and logged neatly into a spreadsheet for your team.

What you get

A Google Sheet of leads clearly marked as verified or unverified WhatsApp numbers, with confirmed leads already messaged.

What you need

A Rapiwa API account and a Google Workspace account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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