Turn Google Drive documents into a searchable AI knowledge base

Automatically reads new documents in Google Drive and makes their content searchable by AI.

How the work actually flows

A straight line. Runs once per chunk of the document.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig>"new document added to drive"]:::trig s0["extract and clean document text"]:::task s1["break text into chunks"]:::task s2[["convert chunks to embeddings"]]:::mi s3[("store in knowledge base")]:::store trig --> s0 s0 --> s1 s1 -->|"one per chunk of the document"| s2 s2 --> s3 out[/"searchable knowledge base of documents"/]:::out pay{{"instant search across scanned documents"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Knowledge Base & RAGDocument Processing & OCRFile & Cloud Storage
Connects
Google DriveOpenAIPinecone

The problem it solves

Your team saves scanned documents and PDFs to a shared drive, but nobody can search inside them. Finding a specific record or passage means opening file after file by hand.

Who it fits

An organization with a growing library of scanned documents, like a school, clinic, or archive, that needs to search inside them.

How it works

  1. Watches a Google Drive folder for new scanned documents
  2. Extracts the text and cleans it up
  3. Breaks the text into smaller searchable chunks
  4. Uses OpenAI to turn each chunk into a searchable format
  5. Stores the results in a Pinecone knowledge base and archives the original file
What you get

Documents made instantly searchable by AI

You get an AI-searchable knowledge base built automatically from every new document you add to Google Drive.

What you get

A searchable knowledge base where any question can pull up the exact document and passage it came from.

What you need

A Google Drive account, an OpenAI API key, and a Pinecone account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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