Turn attendance photos into logged records and email summaries

Reads uploaded attendance photos with AI, logs names into Google Sheets, and emails you a daily summary.

How the work actually flows

It branches. Every path runs.

Pattern: Parallel Split (2)

flowchart TD trig>"attendance photo uploaded to drive"]:::trig s0["download photo"]:::task s1["extract names with ai"]:::svc trig --> s0 s0 --> s1 gx{"+ what happens with extracted names"}:::gate s1 --> gx p00["add names to sheet"]:::task gx -->|"update records"| p00 p10["send summary email"]:::task gx -->|"notify organizer"| p10 p00 --> out p10 --> out out[/"attendance logged and summarized"/]:::out pay{{"eliminates manual attendance entry"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff

Starts itA stepAn outside serviceEvery pathResultPayoff

Build size

Standard

A mid-size build with several tools working together.

Business functions

Email AutomationMessaging & NotificationsSpreadsheet & Database OpsAPI & Webhook IntegrationFile & Cloud Storage

Connects

Google DriveGoogle SheetsGmail

The problem it solves

You take a photo of a sign-in sheet or whiteboard at every event or class, then someone has to manually type out every name into a spreadsheet. It's slow, easy to mistype, and the record often lags behind the actual event.

Who it fits

A school, training provider, or event organizer tracking attendance manually today.

How it works

An attendance photo is uploaded to a Google Drive folder
The image is downloaded automatically for processing
AI reads the photo and extracts each attendee's name
The names and date are added to a Google Sheet
A summary email with the date, count, and names is sent to you

Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

Attendance sessions logged per week

per week

Minutes to type names into a spreadsheet by hand per session

minutes

Loaded hourly cost

$ per hour

0Hours freed per month

0Value per year at your hourly cost

Assumes the AI reads names accurately enough to skip manual correction, and that freed hours are put to other work.

What you get

An updated Google Sheet of attendance and a summary email for every session.

What you need

A Google Drive account, a Google Sheets account, a Gmail account, and a VLM Run API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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