Estimate material costs from invoices with an AI chat assistant

Reads uploaded invoices or answers your questions to calculate material costs and quantities instantly.

How the work actually flows

It repeats. Repeats asks for missing details.

Pattern: Structured Loop (21)

flowchart TD trig(("user sends message or invoice")):::human s0["Extract data from invoice"]:::task s1(("Ask for missing details")):::human s2["Calculate cost estimate"]:::task s3["Offer to email estimate"]:::task trig --> s0 s0 --> s1 s2 --> s3 lp{"all required info provided"}:::gate s1 --> lp lp -. "asks for missing details" .-> s0 lp -->|"finished"| s2 out[/"material cost estimate"/]:::out pay{{"faster accurate quoting"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepA personRepeat or finishResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsDocument Processing & OCRSpreadsheet & Database OpsFinance & Accounting
Connects
Mistral AISupabaseGmail

The problem it solves

Quoting jobs that involve fabric, tile, or other materials means digging through invoices and doing unit conversions by hand, which is slow and easy to get wrong. Every new request means starting the math over from scratch, even when you already have the numbers on file.

Who it fits

Businesses that quote jobs based on material quantity and cost, such as fabric or tile suppliers.

How it works

  1. You send a message or upload an invoice in the chat
  2. The system reads and extracts the data from the document
  3. It asks for any missing details needed to complete the estimate
  4. It calculates the cost, converting units as needed
  5. You get a clear cost estimate, with the option to email it for follow-up
What you get

Material quotes ready before you touch a spreadsheet

Upload an invoice or ask a question, and you get material quantities and costs worked out instantly, ready to use in your next quote.

What you get

A calculated cost estimate based on your materials and quantities, with data stored for reuse.

What you need

A Mistral AI API key, a Supabase account, and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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