Automatically send outreach emails to new, uncontacted HubSpot leads

Finds new HubSpot contacts who haven't been reached out to and sends them a first outreach email via Gmail.

How the work actually flows

A straight line. Runs once per each uncontacted contact.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(["scheduled check for new leads"]):::trigtime s0[["find uncontacted HubSpot contacts"]]:::mi s1["send outreach email via gmail"]:::task s2[("log activity in HubSpot")]:::store trig --> s0 s0 --> s1 s1 --> s2 out[/"first outreach sent and logged"/]:::out pay{{"no new lead goes cold"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
CRM & Sales PipelineLead Generation & ProspectingEmail Automation
Connects
GmailHubSpot

The problem it solves

New leads land in HubSpot every day, but if nobody follows up quickly, they go cold before your team even notices them. Manually checking for untouched contacts and drafting a first email to each one takes time you'd rather spend on hot leads.

Who it fits

Sales teams using HubSpot who want to make sure every new contact gets a first touch.

How it works

  1. On a schedule, the system checks HubSpot for contacts that have never been contacted
  2. An outreach email is sent to each one through Gmail
  3. The outreach is logged back in HubSpot as a recorded activity
What you get

Leads who never wait for a first email

New HubSpot contacts who haven't heard from you get a first outreach email automatically, so every lead gets a timely introduction from your team.

What you get

Sent outreach emails to new leads, with the activity recorded in HubSpot.

What you need

A Gmail account and a HubSpot account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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