Turn your support form into an AI-triaged inbox with auto-replies

Reads every support form submission, scores its urgency, and sends a tailored reply automatically.

How the work actually flows

It branches. Exactly one path is taken; a person is alerted when a step fails.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"new support form submitted"]:::trig s0["score urgency and sentiment"]:::task s1["draft tailored reply"]:::task s2["email reply to customer"]:::task s3[("log response for record")]:::store trig --> s0 s0 --> s1 s1 --> s2 gx{"× is the case high priority"}:::gate s2 --> gx p00["alert team in chat"]:::task gx -->|"high priority"| p00 p10["no extra action"]:::task gx -->|"normal priority"| p10 jn{"○ logged for record"}:::gate p00 --> jn p10 --> jn jn --> s3 out[/"personalized reply sent and logged"/]:::out pay{{"faster triage without manual reading"}}:::pay s3 --> out out --> pay esc(("Alerts a person")):::human s2 -. "if it fails" .-> esc esc -.-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA personA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
E-commerce & ProductEmail AutomationMessaging & NotificationsSpreadsheet & Database OpsCustomer Support & Ticketing
Connects
Google FormsGoogle SheetsOpenAIGmailSlack

The problem it solves

Every form submission needs someone to read it, judge how urgent it is, and write a fitting reply, and that queue only grows during busy periods. Routine questions take just as long to handle as urgent ones because nothing is sorted automatically.

Who it fits

Small businesses or support teams triaging inquiries from an online form.

How it works

  1. A new form response comes in
  2. AI scores the urgency, category, and sentiment of the request
  3. A tailored reply is drafted based on that assessment
  4. The reply is emailed back to the customer automatically
  5. High-priority cases are flagged to the team, and everything is logged
What you get

Replies drafted and ready the instant a ticket lands

Every support request gets scored for urgency and sentiment with a tailored reply ready to go, and the urgent ones are flagged straight to your team.

What you get

An automatic, personalized email reply to the customer plus a logged record and team alert for urgent cases.

What you need

A Google account for Forms and Sheets, an OpenAI API key, a Gmail account, and optionally Slack.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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