Enforce time tracking rules and clean up entries in Awork

Automatically checks that time was logged before a task closes and fixes entries to match your billing rules.

How the work actually flows

It branches. Exactly one path is taken; a person is alerted when a step fails.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"task status or time entry changes"]:::trig s0["check time tracked before close"]:::task s1["validate billing interval compliance"]:::task s2["fill missing start times"]:::task trig --> s0 s1 --> s2 gx{"× was time tracked"}:::gate s0 --> gx p00["reopen task and notify person"]:::task gx -->|"time missing"| p00 p10["continue to billing check"]:::task gx -->|"time present"| p10 jn{"○ continue processing"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"accurate compliant time entries"/]:::out pay{{"avoids billing errors and rework"}}:::pay s2 --> out out --> pay esc(("Alerts a person")):::human s1 -. "if it fails" .-> esc esc -.-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA personOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
API & Webhook Integration
Connects
Awork
Featured in

The problem it solves

Getting your team to log time consistently before closing out tasks is a constant battle, and entries slip through without any time recorded. If your billing runs on fixed intervals, entries that don't match the rules mean rework or lost revenue later. Chasing people down after the fact wastes everyone's time.

Who it fits

Agencies and consulting teams who bill clients based on time tracked in Awork.

How it works

  1. A task's status changes or a new time entry is added in Awork
  2. The system checks whether time was tracked before the task was closed
  3. If time is missing, the task is reopened and the person is notified
  4. Entries are checked and adjusted to meet minimum billing intervals
  5. Missing start times are filled in automatically
What you get

Billing entries that always match your rules

Time entries in Awork get checked and corrected automatically, so your billing consistently reflects accurate and complete tracked time for every client.

What you get

Accurate, policy-compliant time entries in Awork with automatic notifications when something needs fixing.

What you need

An Awork account with API access.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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