Generate event badges with QR codes and email them automatically

Turns event registrations into personalized QR-code badges, emailed and logged automatically.

How the work actually flows

It branches. Every path runs.

Pattern: Sequence (1) ยท Parallel Split (2)

flowchart TD trig>"new registration submitted"]:::trig s0["details verified and cleaned"]:::task s1["QR code and badge generated"]:::task trig --> s0 s0 --> s1 gx{"+ where does badge go"}:::gate s1 --> gx p00["badge emailed to attendee"]:::task gx -->|"email badge"| p00 p10["logged in spreadsheet"]:::task gx -->|"log registration"| p10 p00 --> out p10 --> out out[/"personalized badge delivered and logged"/]:::out pay{{"no last-minute manual badge creation"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepEvery pathResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database OpsAPI & Webhook IntegrationEducation & Training
Connects
GmailGoogle SheetsHTMLCSStoImage

The problem it solves

You spend hours before every event manually designing badges, generating codes, and sending them out one by one. If a registration comes in last minute, someone has to drop what they're doing just to make sure that person still gets a badge and clear instructions before the doors open.

Who it fits

Event organizers, conference coordinators, and training programs that issue attendee badges.

How it works

  1. New registration is submitted through the online form
  2. Attendee details are checked and cleaned up
  3. A unique QR code and personalized badge image are created
  4. The badge is emailed to the attendee and logged in Google Sheets
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per month
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes badge volume is steady across events and the freed time is used on other work.

What you get

A personalized badge image emailed to each attendee, with a full registration log kept in a spreadsheet.

What you need

A Gmail account, a Google Sheets account, and an HTMLCSStoImage API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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