Automatically clean up old automation run history

Deletes old automation run records on a schedule so your system stays fast and easy to manage.

How the work actually flows

It branches. Exactly one path is taken; runs once per one per past run.

Pattern: Exclusive Choice (4) · Multiple Instances without Synchronization (12)

flowchart TD trig(["runs daily at set time"]):::trigtime s0["retrieve past automation runs"]:::task s1[["compare run to retention period"]]:::mi s2["delete or keep run"]:::task trig --> s0 s0 -->|"one per one per past run"| s1 gx{"× run older than retention limit"}:::gate s1 --> gx p00["delete run"]:::task gx -->|"older than limit"| p00 p10["keep run"]:::task gx -->|"within limit"| p10 p00 --> s2 p10 --> s2 out[/"trimmed automation run history"/]:::out pay{{"system stays fast without upkeep"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
General Automation
Connects
Automation Platform

The problem it solves

Every automated workflow leaves behind a run history, and over time that history builds up and slows things down. Manually clearing it out is easy to forget and just one more maintenance task on your plate.

Who it fits

Any business running automated workflows that wants to keep its system lean without manual upkeep.

How it works

  1. Runs once a day at a set time
  2. Retrieves the full list of past automation runs
  3. Compares each run's date against your chosen retention period
  4. Deletes any runs older than that period
  5. Leaves recent runs untouched for troubleshooting
What you get

Old run history you never had to think about

You get a system that quietly stays fast and tidy by clearing out old automation records on its own.

What you get

A trimmed automation history that only keeps the recent, relevant runs.

What you need

An account on your automation platform with admin access.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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