Get notified the moment a school opens admissions

Checks a list of school websites every day and emails you the moment admission applications open.

How the work actually flows

It branches. Exactly one path is taken; runs once per each tracked school.

Pattern: Exclusive Choice (4) · Multiple Instances without Synchronization (12)

flowchart TD trig(["daily scheduled check"]):::trigtime s0[["check school admissions page"]]:::mi s1["clean and read page content"]:::task s2["ai checks if admissions open"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"× are admissions open"}:::gate s2 --> gx p00["send email alert"]:::task gx -->|"admissions open"| p00 p10["end check"]:::task gx -->|"not open yet"| p10 p00 --> out p10 --> out out[/"instant admissions open alert"/]:::out pay{{"never miss application window"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsWeb Scraping & Data Collection
Connects
Google GeminiGmail

The problem it solves

Tracking when a specific school opens admissions means repeatedly checking their website by hand, often for weeks, hoping you don't miss the announcement. Missing the opening window can mean missing the application entirely for a competitive program. You end up refreshing pages instead of focusing on anything else.

Who it fits

Parents or education consultants tracking admission openings across multiple schools.

How it works

  1. Each day, the system checks the admissions page for every school on your list
  2. It cleans up the page content and reads it with AI
  3. AI determines whether admissions have officially opened
  4. If they have, it sends you an email alert right away
What you get

Admission openings you hear about first

You get an email the moment a school on your list officially opens admissions, so you never miss the window.

What you get

An email alert the moment a tracked school announces open admissions.

What you need

A Google Gemini account and an SMTP email account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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