Automatically triage support emails by urgency and alert your team

Reads every new support email, scores its urgency and mood, and pings your team instantly for critical ones.

How the work actually flows

It branches. Exactly one path is taken; runs once per one per new email.

Pattern: Exclusive Choice (4) · Simple Merge (5) · Multiple Instances without Synchronization (12)

flowchart TD trig(["checks inbox every minute"]):::trigtime s0["check inbox for new emails"]:::svc s1[["score each email"]]:::mi s2["alert team if critical"]:::svc s3[("log every ticket")]:::store trig --> s0 s0 -->|"one per one per new email"| s1 s2 --> s3 gx{"× is ticket critical"}:::gate s1 --> gx p00["send instant slack alert with reply"]:::task gx -->|"critical ticket"| p00 p10["no immediate alert"]:::task gx -->|"routine ticket"| p10 jn{"○ log the ticket"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"critical tickets alerted instantly"/]:::out pay{{"no urgent complaint goes unnoticed"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceRuns once per itemA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsSpreadsheet & Database OpsReporting & AnalyticsCustomer Support & Ticketing
Connects
GmailOpenAISlackAirtableGoogle Sheets
Featured in

The problem it solves

Your support inbox fills up faster than your team can read it, and truly urgent issues sit next to routine questions with no way to tell them apart at a glance. By the time someone notices a critical complaint, the customer is already furious.

Who it fits

Customer support teams and SaaS companies handling high email volumes who need automatic prioritization.

How it works

  1. Every minute, the system checks your support inbox for new unread emails
  2. An AI model reads each email and scores its sentiment, urgency, and category
  3. A priority score flags anything critical for immediate attention
  4. Critical tickets trigger an instant alert to your team's chat with a suggested reply
  5. Every ticket is logged to a database and dashboard for tracking
What you get

Urgent emails you never miss

You get instant alerts on your most urgent support emails, complete with a suggested reply, while every ticket is logged for your team to track.

What you get

An instant team alert for critical tickets, plus a logged, searchable record of every support email.

What you need

A Gmail inbox, an Airtable base, a Google Sheets dashboard, a Slack workspace, and access to an AI model.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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