Automate property inspections, checklists, and issue reports

Generates inspection checklists, collects photos and notes, flags urgent issues, and reports results automatically.

How the work actually flows

It branches. Any that apply are taken; runs once per each property.

Pattern: Multi-Choice (6) · Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(["recurring inspection schedule"]):::trigtime s0[["generate checklist per property"]]:::mi s1(("collect inspector photos and notes")):::human s2["review and flag issues"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"○ issue priority level"}:::gate s2 --> gx p00["send slack or email alert"]:::task gx -->|"notify managers"| p00 p10["generate summary report"]:::task gx -->|"summary report"| p10 p00 --> out p10 --> out out[/"prioritized issue list and summary"/]:::out pay{{"no inspection issue goes unnoticed"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA personAny that applyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsSpreadsheet & Database OpsReporting & AnalyticsSurvey & FeedbackReal Estate & Property
Connects
Google SheetsOpenAISlackGmail
Featured in

The problem it solves

Coordinating recurring property inspections across buildings means chasing inspectors, sorting through notes, and hoping nothing urgent gets missed. Serious issues can sit unnoticed until a tenant complains.

Who it fits

Property management companies and building managers running recurring inspections.

How it works

  1. Schedules inspections on a recurring basis
  2. AI generates a customized checklist for each property
  3. Inspectors submit photos and notes through a form
  4. AI reviews the submissions and flags issues by priority
  5. High-priority issues go to managers by Slack or email, and a summary report is generated
What you get

Inspection issues ranked by priority for your team

Each inspection gets a custom checklist, photo review, and a priority-ranked issue list sent to your managers.

What you get

Flagged inspection issues by priority and a summary report for managers.

What you need

A Google account with Sheets access, an OpenAI account, Slack, and email.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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