Turn your PDF documents into a searchable AI knowledge base

New PDFs added to a folder are automatically indexed so an AI assistant can answer questions using their content.

How the work actually flows

A straight line. Runs once per each document chunk.

Pattern: Sequence (1) ยท Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig>"new PDF added to folder"]:::trig s0["split PDF into chunks"]:::task s1[["convert chunks to embeddings"]]:::mi s2[("store chunks in search index")]:::store s3["chatbot answers questions"]:::svc trig --> s0 s0 -->|"one per each document chunk"| s1 s1 --> s2 s2 --> s3 out[/"searchable knowledge base built"/]:::out pay{{"instant answers from your documents"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGDocument Processing & OCRFile & Cloud Storage
Connects
Google DriveOpenAIPinecone

The problem it solves

Your team's knowledge is scattered across PDFs that nobody has time to read cover to cover when a question comes up. Searching through documents manually to find the one paragraph you need wastes time you could spend elsewhere.

Who it fits

A team that wants an AI assistant to answer questions using their own PDF documents, like manuals, contracts, or reports.

How it works

  1. A new PDF is added to a Google Drive folder
  2. The document is broken into smaller readable chunks
  3. Each chunk is converted into a searchable format by AI
  4. The chunks are stored in a searchable knowledge index
  5. You can then ask a chatbot questions and get answers pulled from your documents
What you get

Documents your AI assistant can actually search

Your team can ask a chatbot questions and get answers pulled straight from your own PDFs.

What you get

A searchable knowledge base built from your documents that an AI chatbot can draw answers from.

What you need

A Google Drive account, an OpenAI API key, and a Pinecone account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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