Split shared utility bills across tenants automatically

Reads a shared utility bill and splits the cost across tenants by occupancy, then sends each their invoice.

How the work actually flows

A straight line. Runs once per each tenant.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig>"utility bill received"]:::trig s0["split cost by occupancy"]:::svc s1[["create tenant invoice"]]:::mi s2["send invoice with payment link"]:::task trig --> s0 s0 -->|"one per each tenant"| s1 s1 --> s2 out[/"accurate tenant invoices from one bill"/]:::out pay{{"fair utility billing without manual math"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Document Processing & OCRReporting & AnalyticsFinance & AccountingReal Estate & Property
Connects
GmailOpenAIQuickBooksStripeGoogle Sheets

The problem it solves

When one utility bill covers a whole building, dividing it fairly among tenants by square footage or occupancy takes a spreadsheet and a lot of patience. Mistakes in the split lead to tenant complaints and delayed billing. You end up redoing the calculation whenever a unit turns over.

Who it fits

Landlords and property managers billing tenants back for shared water, gas, or electric costs.

How it works

  1. New utility bill arrives by email or portal download
  2. AI reads the total charge and splits it based on each unit's occupancy or square footage
  3. A line item invoice is created for each tenant's share
  4. Invoices are sent to tenants with a payment link attached
What you get

Utility charges tenants never dispute

You get an itemized invoice sent to each tenant for their share of a shared utility bill, with a payment link included.

What you get

Individual tenant utility invoices split accurately from one master bill.

What you need

A rent billing system and email inbox for utility statements.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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