Screen job applicants and draft interview invites with AI

Reviews new job applications with AI, scores candidates, and drafts interview invitations for you.

How the work actually flows

A straight line. Runs once per each job applicant.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(["scheduled applicant check"]):::trigtime s0[["score resume against requirements"]]:::mi s1["generate interview questions"]:::svc s2[("create evaluation report")]:::store s3[("draft interview invitation email")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"evaluation report and draft invite"/]:::out pay{{"faster candidate screening"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceRuns once per itemA record or sheetResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationScheduling & CalendarHR & Recruiting
Connects
GmailGoogle DocsOpenAI

The problem it solves

New applications come in and someone has to read every resume, judge whether the candidate fits, and figure out who to invite for an interview. When you're hiring for multiple roles, that screening work piles up fast.

Who it fits

A recruiter, HR team, or small business owner handling their own hiring.

How it works

  1. New applications come in from your job board on a regular schedule
  2. AI reads each resume and scores it against the job requirements
  3. It generates suggested interview questions based on the candidate's background
  4. A detailed evaluation report is created in Google Docs
  5. A personalized interview invitation email is drafted in Gmail
What you get

Applications that arrive pre-scored with interview questions ready

New job applications get scored against your requirements, come with suggested interview questions, and get a draft invitation ready in Gmail.

What you get

A candidate evaluation report and a ready-to-send interview invitation email.

What you need

A Gmail account, a Google Docs account, an OpenAI API key, and access to your job board's data.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Turn Zoom meeting emails into polished summary documents

When a Zoom meeting email arrives, AI writes a structured summary with action items and saves it to Google Docs.

Advanced

Find matching jobs, tailor your resume, and email hiring managers

The system finds job listings that fit you, rewrites your resume for each one, and emails the hiring manager for you.

Advanced

Automatically research leads and send personalized cold emails

Finds verified leads, researches each one with AI, and sends personalized cold emails for you to approve first.

Advanced

Turn meeting transcripts into formatted Google Docs and email reports

Turns your raw meeting transcript into a clean, formatted Google Doc and emails the link to your team.

Standard
Back to the AI Playbook