Send employee leave requests to managers for instant approval

Lets employees request time off online, sends it to their manager for approval, and updates the calendar automatically.

How the work actually flows

It branches. Exactly one path is taken; a person has to approve before it continues.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"employee submits leave request"]:::trig s0(("manager reviews request")):::human s1["send confirmation to employee"]:::task trig --> s0 hg(("manager approves or rejects")):::human s0 --> hg hg -->|"approved"| s1 hg -. "sent back" .-> s0 gx{"× approved or rejected"}:::gate s0 --> gx p00["update calendar automatically"]:::task gx -->|"approved"| p00 p10["leave calendar unchanged"]:::task gx -->|"rejected"| p10 jn{"○ before confirmation"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"approved or rejected leave record"/]:::out pay{{"less time chasing approvals"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA personOne path onlyPaths rejoinResultPayoff
Build size
Starter

A small build with a couple of connected tools.

Business functions
HR & Recruiting
Connects
Google Calendar

The problem it solves

Chasing paper leave forms or scattered emails wastes your time, and managers forget to respond. Your calendar falls out of sync, and employees are left wondering if their vacation was ever approved.

Who it fits

A small business or HR team that manages employee leave manually.

How it works

  1. Employee submits a leave request with name, leave type, and dates
  2. Manager gets notified to approve or reject the request
  3. Calendar updates automatically once approved
  4. Employee receives a confirmation message with the decision
What you get

Time-off requests approved the same day

Your employees request time off online, their manager approves it instantly, and your calendar updates itself without extra emails.

What you get

An approved or rejected leave record and an updated calendar.

What you need

A calendar and messaging tool your team already uses for HR communication.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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