Automate event registration confirmations and reminder emails

Captures event sign-ups, blocks duplicates, and automatically emails confirmations plus reminders before and on event day.

How the work actually flows

It repeats. Exactly one path is taken; repeats daily schedule rechecks attendees; a person is alerted when a step fails.

Pattern: Structured Loop (21) · Exclusive Choice (4)

flowchart TD trig>"attendee submits registration form"]:::trig s0["check for duplicate signup"]:::task s1[("store new registration")]:::store s2["send confirmation email"]:::svc s3["check attendee reminder timing"]:::task s4["send reminder email"]:::svc trig --> s0 s1 --> s2 s2 --> s3 s3 --> s4 gx{"× is this a duplicate signup"}:::gate s0 --> gx p00["reject signup"]:::task gx -->|"duplicate entry"| p00 p10["store and confirm"]:::task gx -->|"new signup"| p10 jn{"○ continue processing"}:::gate p00 --> jn p10 --> jn jn --> s1 lp{"event date passes"}:::gate s4 --> lp lp -. "daily schedule rechecks attendees" .-> s3 lp -->|"finished"| out out[/"attendees confirmed and reminded"/]:::out pay{{"fewer no shows at events"}}:::pay out --> pay esc(("Alerts a person")):::human s2 -. "if it fails" .-> esc esc -.-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA personA record or sheetOne path onlyPaths rejoinRepeat or finishResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database OpsSurvey & FeedbackScheduling & Calendar
Connects
Google FormsGoogle SheetsGmail
Featured in

The problem it solves

Running an event means chasing registrations, checking for duplicate sign-ups, and remembering to send reminder emails on top of everything else. Missing a reminder can mean empty seats and no-shows on event day.

Who it fits

Event organizers and teams who run recurring workshops, webinars, or in-person events.

How it works

  1. Someone fills out your event registration form
  2. The system checks for duplicate sign-ups and stores new registrations in a spreadsheet
  3. A confirmation email is sent right away, with an alert to the admin if anything fails
  4. On a daily schedule, the system checks who is 3 days out or on event day
  5. Reminder emails go out automatically and each attendee's status is updated
What you get

Duplicate sign-ups you never have to clean up

Every sign-up gets checked for duplicates and automatically receives a confirmation plus reminders before and on the day of your event.

What you get

A tracked spreadsheet of registrations plus automatic confirmation and reminder emails to every attendee.

What you need

A Google Workspace account for Forms, Sheets, and Gmail.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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