AI assistant that searches your data and the web to answer questions

One AI assistant searches your documents, spreadsheets, and the live web to give complete, accurate answers.

How the work actually flows

It branches. Every path runs; all paths must finish before it continues.

Pattern: Parallel Split (2) ยท Synchronisation (3)

flowchart TD trig(("you ask a question")):::human s0["Receive question"]:::task s1["Search internal data and web"]:::svc s2["Rank and combine results"]:::task s3["Return combined answer"]:::task trig --> s0 s1 --> s2 s2 --> s3 gx{"+ where to search"}:::gate s0 --> gx p00["Search documents and spreadsheets"]:::task gx -->|"Internal search"| p00 p10["Search live web"]:::task gx -->|"Web search"| p10 jn{"+ Combine results"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"One clear combined answer"/]:::out pay{{"Faster answers without checking multiple sources"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepAn outside serviceA personEvery pathWaits for allResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGSpreadsheet & Database Ops
Connects
OpenAIPerplexitySupabaseGoogle Sheets

The problem it solves

Your team's knowledge is scattered across spreadsheets, documents, and whatever is currently true on the internet. Finding a complete answer means checking multiple places and hoping nothing is out of date. Customers and staff end up waiting on answers that should be quick to find.

Who it fits

A business that wants a single AI assistant to answer questions using both its own data and current web information.

How it works

  1. You ask a question in chat
  2. The AI searches your stored documents and spreadsheets for relevant information
  3. It also checks the live web for anything current your data doesn't cover
  4. The most relevant results are ranked and combined
  5. You get one clear answer that remembers the context of your conversation
What you get

Answers that combine your data with the web

You get one clear answer to your question, drawing on both your own documents and current information from the web.

What you get

A direct answer that blends your internal data with up-to-date web information, remembered across the conversation.

What you need

An OpenAI account, a Perplexity API key, a Supabase database, and a Google account for spreadsheet data.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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