Alert tenants and managers instantly about packages and visitors

Classifies package deliveries and visitor arrivals with AI, then notifies tenants and managers by email, text, and Slack.

How the work actually flows

It branches. Any that apply are taken; all paths must finish before it continues.

Pattern: Multi-Choice (6) · Structured Synchronizing Merge (7)

flowchart TD trig>"package or visitor arrives"]:::trig s0["AI classifies event type"]:::svc s1[("log event to sheet")]:::store s2["AI suggests follow-up actions"]:::svc trig --> s0 s1 --> s2 gx{"○ which channels to notify"}:::gate s0 --> gx p00["notify by email"]:::task gx -->|"email"| p00 p10["notify by text"]:::task gx -->|"text"| p10 p20["notify by slack"]:::task gx -->|"slack"| p20 jn{"+ notifications sent"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s1 out[/"tenants and managers notified instantly"/]:::out pay{{"fewer unclaimed packages and missed visitors"}}:::pay s2 --> out out --> pay s1 -. "failures recorded, run continues" .-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceA record or sheetAny that applyWaits for allResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsSpreadsheet & Database Ops
Connects
SlackGoogle SheetsClaudeEmailSMS

The problem it solves

Packages pile up unclaimed and visitors show up unannounced because nobody reliably notifies the right people in time. Chasing down who needs to know what wastes staff time and leaves tenants frustrated.

Who it fits

Property management teams handling multiple buildings with heavy package and visitor traffic.

How it works

  1. A package or visitor event triggers the system
  2. AI classifies the type and urgency of the event
  3. Notifications go out to tenants and managers by email, text, and Slack
  4. Every event is logged in Google Sheets for accountability
  5. AI suggests follow-up actions for unclaimed packages or missed visitors
What you get

Tenants who feel looked after instantly

Your tenants and managers get notified the moment a package or visitor arrives, with follow-up suggestions for anything unclaimed.

What you get

Instant notifications to the right people plus a logged record of every package and visitor event.

What you need

Slack, email, and SMS accounts, a Google Sheets account, and an Anthropic Claude API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Classify inquiry form submissions and alert your team on Slack

Reads every inquiry form, uses AI to classify and summarize it, then logs it and pings your team on Slack.

Advanced

Coordinate move-out cleaning and repairs automatically

Before a lease ends, AI builds move-out checklists, notifies vendors and staff, and tracks task completion.

Advanced

Score property investment listings automatically with AI

AI scores every property listing on rental yield, growth, and risk, then sends you the top picks daily.

Advanced

Sort cold email replies and respond automatically with Claude AI

Reads every reply to your cold email campaign, figures out what the lead wants, and takes the right next step automatically.

Advanced
Back to the AI Playbook