Score phone interview transcripts against your hiring criteria

AI reads each interview transcript, checks it against your criteria, and logs the results to a spreadsheet.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"interview transcript received"]:::trig s0["check against qualification criteria"]:::task s1["extract candidate details"]:::task s2[("save decision to spreadsheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 out[/"spreadsheet row per candidate"/]:::out pay{{"consistent automated screening"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
AI Agents & Autonomous SystemsVoice & PhoneSpreadsheet & Database OpsAPI & Webhook Integration
Connects
VapiOpenAIGoogle Sheets

The problem it solves

Screening candidates by phone means someone has to listen to or read every transcript and decide who's qualified. That review work piles up fast when you're hiring for multiple roles, and judgment calls get inconsistent between reviewers.

Who it fits

HR teams or recruiters screening candidates by phone at any volume.

How it works

  1. A completed phone interview transcript is sent in automatically
  2. AI reads the full transcript
  3. It checks the candidate's answers against your qualification criteria
  4. It pulls out the candidate's name, phone number, and location
  5. The qualification decision and reasoning are saved to a spreadsheet
What you get

Candidates screened against your hiring criteria

You get every phone interview transcript checked against your hiring criteria, with the candidate's details and a clear qualification summary logged for you to review.

What you get

A spreadsheet row for each candidate with their qualification status and reasoning.

What you need

A Vapi account, an OpenAI API key, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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